Training Administrator

ConvaTec | Posted 1-10-2020

Lisboa (Informática / Programação)

At ConvaTec, our vision is to develop pioneering trusted medical solutions to improve the lives we touch. We are a global medical technology business focused on serving people and care givers in the areas of advanced wound care, ostomy care, continence and critical care and infusion care. We devise, develop and manufacture innovative products and services that support people with deeply personal and challenging medical conditions, helping to improve care for them and giving them greater confidence, freedom and mobility.

We are guided by our five core values, that shape the way we work, every day: Improve Care, Deliver Results, Grow Together, Own It and Do What’s Right. We are a global Group, with over 9,000 employees and in 2019, our Group generated revenues of over $1.827 billion. To learn more about ConvaTec, please visit
Our search for better is changing the lives of our customers. It’s changing the careers of our people too – creating new challenges and opportunities all the time. We’re a business that never stands still. Join us as a Training Administrator, and you won’t either.
This position is based in a standard office environment, though remote working may be required due to COVID-19 or other circumstances. ConvaTec is transforming its business services, and has recently launched a new Shared Services Centre in Lisbon.

About the role:

You will provide administrative support for a Programme Team, as well as be the point of contact for all training administration for Lisbon. You could also be required to deliver some training or induction sessions from time to time.

Duties and Responsibilities

To ensure the successful running of all company inductions/technical training by owning and delivering the following;

  • Work with IT, Recruitment and HR to ensure technical and administration onboarding is complete.

  • Invites with training details and instructions are sent out to all participants well in advance.

  • Follow up to ensure new hires are clear how to log on for day 1 and resolve any issues in advance.

  • Work collaboratively with the trainers to ensure they are aware of the numbers attending each technical training course.

  • Book hotels/meeting rooms if required for induction/training sessions not run virtually.

  • Set up Teams/ online meeting rooms in preparation for induction or other trainings provided for GBS employees.

  • Order refreshments/lunch if needed.

  • Actively participate in some of the induction modules working closely with the Training Lead.

  • Follow up post the induction and technical training sessions with evaluation forms and ensure they are completed and sent back.

  • Share the induction & training feedback with key stakeholders.

  • Work closely with the GBS “Training Champions”, to ensure the relevant training is delivered and to track attendees for each course within the different departments.

  • To work closely with the ConvaTec Global Learning Centre of Excellence and be responsible for the roll out of any corporate training programs as required.

  • Comply with company regulations and legal requirements.

  • To be responsible for setting up PR’s and PO’s for all training spend.

  • To monitor and update the training delivery plan, in conjunction with Training Lead and programme trainers.

Person Profile

  • Engaging, collaborative

  • Good communication and facilitation skills.

  • Methodical, self-disciplined and with attention to detail

  • Hands on approach

  • Pro-active and willing to take on additional tasks

  • Confident, adaptable

  • Fluent English (mandatory B2)


  • 2 – 3 years administrative experience

  • Previous experience in a similar training administrative role

  • Advanced PowerPoint skills

  • Good knowledge of all other Microsoft office packages

  • Experience with Microsoft Teams would be an advantage

  • Some experience of training delivery would be desirable

Principal Contacts

  • Sirius training team

  • Lisbon employees

  • HR team

We offer

  • Competitive remuneration package

  • Modern office in Lisbon city centre

  • Growth for our people through migration project opportunities as well as by shaping the GBS organization

  • International exposure and opportunity to learn from accounting experts

  • High performance through teamwork, with collaborative spirit across the organization at all levels

  • Inspiring purpose being the driver of everything we do

Our transformation will change your career. For good.You’ll be pushed to think bigger and aim for excellence.Your ideas will be heard, and you’ll be supported to bringthem to life. There’ll be challenges. But, stretch yourselfand embrace the opportunities, and you could make your biggest impact yet.

This is stepping outside of your comfort zone.

This is work that’ll move you.


Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Additionally, this job description reflects management’s assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned.

ConvaTec provides equal employment opportunities for all current employees and applicants for employment. This policy means that no one will be discriminated against because of race, religion, creed, color, national origin, nationality, citizenship, ancestry, sex, age, marital status, physical or mental disability, affectional or sexual orientation, gender identity, military or veteran status, genetic predisposing characteristics or any other basis prohibited by law.

Notice to Agency and Search Firm Representatives: ConvaTec is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any ConvaTec employee by a third party agency and/or search firm without a valid written and signed search agreement, will become the sole property of ConvaTec. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.

If you are an active employee at ConvaTec, please do not apply here. Go to the Career Worklet on your Workday home page and View \"ConvaTec Internal Career Site - Find Jobs\". Thank you!