Administrative Assistant (PT/ENG)

Stefanini is a global IT services company with over 88 offices in 39 countries across the globe. Since 1987, Stefanini has been providing offshore, onshore and near-shore IT services, including application development, IT infrastructure outsourcing (helpdesk support and desktop services), systems integration, consulting and strategic staffing to enterprises around the world. 

 

Due to the constant growth of our services, we are now seeking exceptional individual for a hybrid role for one of our clients in Portugal, located in Albarraque / Rio de Mouro.

 

Scope

The Administrative Assistant plays a pivotal role in providing comprehensive support to senior leaders and teams within the organization. Responsibilities include managing calendars, coordinating meetings, handling correspondence, and ensuring the smooth operation of administrative tasks. Superior attention to detail, excellent communication skills, and a 'can-do' attitude are essential for success in this fast-paced and dynamic environment.
 

 

Job Responsibilities:

Administrative support to Technology Platform Engineering (T&PE) Organization:

• Organizing T&PE and IT LT local events;
• Support on on-boarding of new colleagues;
• Expense tracking;
• Software Licenses purchasing;
• Support to Product License Specialist;
• Support Contractor's hiring;
• Support Workshops and Events;

 

IT Hub PT Support:

• Organizing all IT Hub PT Events and Initiatives;
• Internal and global visibility and feedback tracking about IT Hub PT Initiatives and Events;
• Build and Implement IT Hub PT Comms Agenda;
• Develop IT Hub PT Comms Channels: SharePoint, Yammer, Confluence and MS Teams;
• Continuous Comms Channels update;
• Support on Comms content design and capture;
• Aggregate and eco important messages, events, and initiatives schedules;
• Support the moderation and organization of remote and on-site events;
• Support internal and external comms;
• IT Hub PT Budget Tracking;
• Interface with external and contracted companies;

 

Requirements:

• English and Portuguese proficiency is mandatory.
• At least 2-5 years of work experience in Administrative Assistant or similar role in a demanding and multitasking international environment.
• Have good communication and interpersonal skills
• Strong organizational skills and ability to prioritize multiple tasks with strong attention to details
• Strong seniority proficiency in MS tools
• Experience with organizing external events and working with external companies
• Creative, autonomous, and pro-active attitude
• Full availability for hybrid working model: at least 1 day from the office and 4 days from home.

 

What we offer:

You will find here not only a challenging and interesting workplace, but also a rewarding work experience, with competitive compensation and benefit packages:

• Soft skills and technical training for current and emerging products and technologies;
• Career development: opportunity to grow within the team;
• Special referral bonuses for recommending your friends;
• Friendly team who is eager to meet you.
• Private health insurance.

 

 

What's next:

It's best to apply today, because job postings can be taken down and we wouldn't want you to miss this opportunity. Please submit your updated CV today, or send it to jobs.pt@stefanini.com using Admin24 as subject.

 

The preceding job description had been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and responsibilities required of employees assigned to this job.

 

Diversity & Inclusion

Here at the Stefanini Group, we value plurality and equity, regardless of race, sexual orientation, disability, age, ancestry, religion, gender, and nationality. We understand and encourage the importance of being you!

 

About us

We are a multinational company with over 35 years of experience in delivering IT services worldwide, ranging from IT outsourcing to application development or IT staffing. We have a direct presence in 41 countries, through our 70 offices located throughout the world. We have managed to become the preferred partner of many small-to-midsize local and regional companies as well. Most of our clients come from industries such as financial services, manufacturing, telecommunications, chemical, services, technology, public sector and utilities.

Stefanini has career opportunities locally and around the world for professionals interested in a vibrant, passionate, team-oriented workplace. If you are a customer-centric person with a "get it done" attitude, come over for coffee and a talk on your future career with us! Learn more about us on www.stefanini.com and join us on LinkedIn, Facebook and Instagram where we regularly post insights from our colleagues.